Company Management Setup: Back Office and Deadlines Handled

Who this setup is built for

Founders with one or several foreign entities who do not want to build an admin function of their own. It matters most across multiple jurisdictions, where deadlines, formats and requirements overlap. It also fits when you already have a small team but nobody genuinely owns the numbers and the dates.

What is included

Building and running your back office: digital document flow, ongoing bookkeeping, reconciliation of bank and payment provider accounts, invoicing and payment tracking. Plus a central deadline calendar covering tax returns, annual accounts, registry duties, licences and registered agent renewals. The filings themselves are coordinated with licensed partners in each country, and you receive monthly reporting.

Why deadlines are the real risk

Most trouble with international structures comes from missed filings, not from flawed design. Late registrations, unfiled returns or expired licences trigger penalties and, in the worst case, cost the company its standing. A central calendar with named responsibilities removes exactly that failure mode.

How we work together

Receipts and documents move through one defined digital path, not through scattered messages. We post continuously, bundle open items and only escalate decisions that genuinely need you. Each month you get a view of results, open items and upcoming deadlines.

What we need from you

Read access to bank and payment provider accounts, complete corporate documents and a habit of sending receipts promptly. If prior years are open, we clear the backlog first. Without that foundation no reliable process exists.

What is not included

No case specific tax or legal advice and no representation before authorities by Apatridus. Returns, accounts and audits are delivered by licensed partners under their own engagement. Payment approval and control over your accounts stay with you.

Who this is not for

Not for you if receipts stay unsent or numbers stay hidden. It also does not fit if you expect outsourcing to replace your responsibility as a director, because that stays with you. For a single small entity with almost no document volume, a plain bookkeeping package is the cheaper route.

Your next step

The Business Freedom Score shows where the operational load and the deadline risk sit in your structure. In the call we define scope, jurisdictions and handover. What follows is a process that runs without you.

Frequently asked questions

Do you file my tax returns?

We coordinate them and prepare all supporting documents. Preparation and submission are done by licensed partners in the relevant country under their own engagement.

Does this work with several entities in different countries?

Yes, that is precisely what the setup is built for. All deadlines, registries and renewals converge in one calendar with one point of contact instead of many separate providers.

Do I keep control over my bank accounts?

Yes. We work with read access for bookkeeping purposes and you approve payments yourself. No signing authority is transferred.

What happens with backlogs from previous years?

We clear them in a structured way before switching on the running process. After that the position is clean and stays clean.

Which software do you use?

We work with established cloud accounting systems and design the document flow around them. If you already use a system, we first check whether we can build on it.

What if I want to bring it back in house later?

Then you receive the data, the records and the process documentation in full. There is no artificial dependency on the provider.